Intake, uploads, signatures
Status, uploads, e-signatures and payments via one secure link. No account.
From First Enquiry to Permanent Residence, in One File.
The practice operating system for RCIC-licensed consultancies: portal, case work, LMIA evidence, retainer and invoice on one client record.
Built for CanadaAll Products
Built for RCIC-licensed consultancies regulated by the CICC
PASSAGE is a practice-management platform by Khoshà Systems for Canadian RCIC-licensed immigration consultancies. It unifies client records, 11 case-type pipelines, LMIA recruitment evidence, billing, and regulatory compliance tracking into one system — in daily production use at a licensed RCIC practice.
Your practice already runs on ten systems. None of them talk.
And when none of them works, you ask the office manager.
- WhatsApp threads
- Excel trackers
- Drive folders
- Gmail search
- Job post screenshots
- Wall calendar
- Word retainer
- Invoice book
- Sticky notes
One record. Every fact attached to it.
Client, employer, case, evidence and money on the same record.
Profile, documents, eligibility
Profile, documents, screening and full case timeline in one record.
Owner, admin, case worker
Role-based workspaces on one truth, with firm-level isolation.
- One-click file location
- Staff changes without losing history
- Deadlines held by the system
- Regulatory documents pre-assembled
Six systems, one record.
What now lives in someone's head or a spreadsheet.
One Client Record
Nothing typed twice. Everything logged and audited.
- Role-based access (owner, admin, case worker, read-only)
- Firm-level isolation & full audit trail
- Offline functionality
Recruitment Evidence
LMIAs fail on advertising records. The 56-day Job Bank clock runs on-screen.
- Three-source recruitment tracking
- Applicant log & recruitment summary generation
- Wage line & threshold pre-filing checks
Client Portal
One secure link. No account, no password, nothing to install.
- Passport auto-scanning (MRZ extraction)
- Proof-of-funds requests
- Live case status & revocable access
Billing
Money lives on the same record as the work.
- 1, 2, or 3-instalment schedules
- GST/HST per instalment
- Government fee passthrough
Critical Dates
Every deadline across every open file, on one screen.
- Job Bank expiry & biometrics tracking
- ESDC response windows
- Work permit & PR portal deadlines
Data Integrity
Every government rule has a source, a date and a signature.
- canada.ca source URL per constant
- Effective-date tracking, human-verified
- 41 CMAs of ESDC unemployment data
Ten steps, enquiry to permanent residence.
One record through every stage. Nothing re-entered.
Enquiry & Intake
Secure link in; passport auto-fills the file.
Record & Retainer
Records created, screened, retainer e-signed.
LMIA Eligibility
Wage, region, threshold checks. Refusal risk flagged early.
Recruitment
Postings and applicants logged; ad clock on-screen.
LMIA Application
Assembled from existing file data.
ESDC Assessment
Tracked through review and info requests.
LMIA Decision
Positive: on to permit. Negative: fix and refile.
Work Permit
Built from the file: offer, evidence, biometrics.
Arrival & Employer Compliance
Post-arrival obligations recorded.
PR Pathway
Assessed and tracked on the same record.
Eleven pipelines, each its own workflow.
Each type gets its own fields, rules and steps.
- NOC Assessment
- Express Entry
- Canadian Experience Class
- Federal Skilled Worker
- Provincial Nominee Program
- PR e-APR
- LMIA
- Work Permit
- Study Permit
- Spousal Sponsorship
- Citizenship
Before You Book a Call
Straight answers, including the ones software pages usually dodge.
In a PostgreSQL database with firm-level isolation — one practice cannot read another's records. Documents are stored outside the web root and never served as static files. Access is role-based, credentials are encrypted at rest, and backups run nightly with retention.
One file changes. Every regulatory constant lives in a single rules module, each carrying its canada.ca source URL, effective date, and a verified flag. Nothing else in the product is permitted to hard-code a threshold — which is what keeps a rule change from being a hunt through the codebase.
No. Clients reach their intake form, uploads, case status, and signing through a secure link you issue and can revoke. Nothing to install, no password to lose.
A general CRM will store a client and a note. It will not count an 8-consecutive-week Job Bank clock, block a filing into a CMA without checking exemptions, or produce a recruitment summary you can hand over. The compliance chain is the product, not an add-on.
No, and it's built not to pretend otherwise. PASSAGE is a record, evidence, and workflow system. It surfaces the rule, shows the source, and flags the risk — the RCIC decides. Where it doesn't have enough information to be sure, it says so rather than guessing.
Start with the live files, not the archive. Most practices set up the firm, licence details, and rate card in an afternoon, then bring open cases in as they touch them.
Yes. It installs like an app, the sidebar becomes a bottom dock, tables restack into readable cards, and it keeps working through a dead connection.
PASSAGE is built and maintained by Khoshà Systems, and it's in daily production use in a licensed RCIC practice — not a prototype looking for its first user. You get a named contact with the people who write the code, and your data is exportable at any time, without asking.
PASSAGE is practice-management software, not an immigration consultancy. It does not provide immigration advice or representation. Advice and representation in Canada may only be given by an authorised representative — an RCIC in good standing with the CICC, a member of a Canadian provincial or territorial law society, or a Chambre des notaires du Québec notary. The licensed consultant remains responsible for every assessment, decision, and filing made using this software.
Regulatory constants and case examples referenced on this page are illustrative of how the product stores and displays data, and are not a statement of current law. Always verify against canada.ca. Permanent residence is eligibility-dependent and is not guaranteed by an LMIA, a work permit, or by using this software.
Better systems for a more human world.
We're a team of six engineers, designers and strategists building systems together. Every business has layers, and every engagement has taught us how they connect. We engineer software that outlives the people who built it. If something here sounds like your business, we'd be glad to talk it through.